Table of Contents
- How to Enroll
- Incarcerated Students
- Wait List Policy
- Course Cancellations
- Tuition and Payment
- Registration Fees
- Discounts and Tuition Assistance
- Refund policy
- Requesting a Refund Online
- Requesting a Refund via E-Mail
- Medical Leave
- Academic Integrity
- Courses, Certificates and Grades
- Academic Grievances
- Student Complaints Policy and Procedures
- Change of Address Policy
- Copyright Policy
- General Grievances, Issues or Concerns
- Harassment and Sexual Harassment
- Honesty in Professional Practice
- Emergency Contact Information
- Social Media Policy
- Disability Support Services
- Library Access
- Request a Transcript
- 1098-T Forms
- Learning Studio
- Equal Opportunity
- Family Educational Rights and Privacy Act Annual Notice to Students (FERPA)
Enrollment, Tuition, Fees and Payment
How to Enroll
We encourage you to enroll early, when registration opens, to improve your chances of obtaining a spot in one of our courses. Unfortunately, enrollment is not guaranteed in any course. The following are steps to take for registration:
Step 1: Before enrolling, check the Academic Calendar for term dates and enrollment deadlines.
Step 2: From the courses or certificates page, select a course/certificate and click ‘Enroll’.
Step 3: Complete the online enrollment process, and submit your payment. For available payment options, please see the Tuition and Payment section below. Full payment is due by the first day of class.
Step 4: An e-mail will be sent to you by 5pm, on the Friday before a term begins, which will provide the information you need to get started in the course.
Note: Students are responsible for reviewing the course description, syllabus, and requirements for the course before enrolling. By enrolling, the student accepts responsibility for reviewing the items mentioned as well as reading, understanding, and abiding by all Columbia College Chicago Online policies, procedures, as well as any set of dates listed within the set of policies. If you have any questions, contact your advisor at email@example.com or calling 312-369-5646(JOIN).
You may not participate in Columbia College Chicago Online courses if you are (1) an adult currently incarcerated as a result of conviction of a crime(s); (2) have previously been incarcerated as an adult as a result of conviction of a crime(s), unless the incarceration was the result of a first conviction for any of the following misdemeanors: public intoxication, simple assault, speeding, minor traffic violations, affray or disturbing the peace; or (3) have been convicted of any crime within the past five years. For further information, please contact firstname.lastname@example.org. Additional types of misdemeanors will be approved at the department’s discretion.
Wait List Policy
If a course is full, a prospective student may add himself or herself to an available waitlist that is not at its capacity limit. To do so, choose the course where the waitlist is displayed as an option and complete the checkout process. There is no fee for a place on the waitlist. Your place on the waitlist is prioritized in the order requests are received. When/If a spot in the course becomes available, you will be automatically notified via e-mail and given 24 hours to complete the registration process. Please note that instructors do not have the ability to make course registration decisions, please do not contact instructors directly regarding the wait list policy.
Columbia College Chicago Online reserves the right to cancel a course for any reason. If this occurs, you will be sent an email notification. You will be given the option to transfer your enrollment to a different course for the current semester, a future semester, or receive a refund. Additional tuition may be due if a different course is chosen.
Tuition and Payment
The amount of tuition due is listed with each course description and varies depending upon the course length, format, and enrollment size. There are courses that may require additional course materials, such as required texts which can be purchased online or at a local bookstore.
Tuition may be paid by credit card, check, cashier’s check, money order, Paypal or wire payment. If your check is returned for any reason, we will charge a $25 service fee.
Credit Card Payment Types:
Columbia College Chicago Online accepts the following credit cards:
- American Express
If you would like to make an international payment, please contact your advisor at email@example.com or 312-369-5646 (JOIN) for detailed procedures to make a payment through Flywire at columonline.flywire.com.
If you do not wish to use the online payment process, please contact your advisor at firstname.lastname@example.org or call 1-312-369-5646 (JOIN), Monday through Friday, 9:00 a.m. – 5:00 p.m. U.S. Central Standard Time.
Columbia College Chicago Online does not offer financial aid. Full payment of tuition and fees are due before the course term begins, as mentioned above.
In addition to the cost of tuition, each course requires a general non-refundable registration and technology fee.
Payment for Certificate Programs
Students who enroll in a certificate program and pay the full amount of the certificate program up front will receive a discount on the certificate. If the student enrolls in a certificate and chooses to pay for the courses individually, they will pay the listed noncredit price per course.
Discounts and Tuition Assistance
If a student receives a discount offered for promotional purposes, the discount will only apply to tuition, not to registration or technology fees.
Alumni Discount: Alumni are eligible for a tuition discount. For details and discount code, please contact email@example.com or 312-369-5646 (JOIN).
Educational Discount: The educational discount is 10% off the cost of tuition. This discount is valid for teachers who are currently employed full-time and teaching at an accredited academic institution. Students must provide proof of eligibility. The discount only applies for the following criteria:
- K-12 classroom teachers at public and private schools.
- Faculty/teaching staff at community colleges
- Faculty/teaching staff at public and private four-year universities or colleges.
Discount eligibility does not extend to:
- Administrative/non-teaching staff members
- Daycare employees or providers
- Substitute Teachers
- Part-time adult school instructors
- Executive education providers
- Library staff
Teachers must provide proof of eligibility by submitting the Teacher Verification Form.
Please provide proof of employment or certification (college/university identification, college/university website showing your name, and/or current teaching schedule).
Note: Columbia College Chicago Online verifies all requests for the educational discount. Should we determine that you are or are not eligible for the discount, you will be contacted. Eligibility verification remains valid for one academic year.
Drops and Refunds
Refund Policy for Courses
To receive a full tuition refund, you must withdraw from a course(s) prior to the start of the term listed within the academic calendar. The registration and technology fee is non-refundable.
- Prior to the start date of a course: 100% refund of the current course, minus the registration and technology fee.
- By Friday of the first week of the course: 40% refund of the current course, minus the registration and technology fee.
- By Friday of the second week of the course: 20% refund of the current course, minus the registration and technology fee.
Refunds for Certificate Programs
For students who have paid the full amount of the certificate program up front, the following withdrawal/refund schedule applies. The registration and technology fee is non-refundable.
- Prior to the start date of a course: 100% refund of current course plus entire remaining balance paid on the courses not taken minus the registration and technology fee.
- By Friday of the first week of a course: 40% refund of current course plus entire remaining balance paid on the courses not taken minus the registration and technology fee.
- By Friday of the second week of a course: 20% refund of current course plus entire remaining balance paid on the courses not taken minus the registration and technology fee.
For students opting to pay for each course as they take it in the certificate program, the following withdrawal/refund schedule applies:
- By Friday prior to the start date of a course: 100% refund of the current course, minus the registration and technology fee.
- By Friday of the first week of a course: 40% refund of the current course, minus the registration and technology fee.
- By Friday of the second week of a course: 20% refund of the current course, minus the registration and technology fee.
Requesting a Refund, Drop, Transfer, or Withdrawal.
To request a refund, drop, transfer, or withdrawal, please contact your advisor at firstname.lastname@example.org or call 1-312-369-5646 (JOIN), Monday through Friday, 9:00 a.m. – 5:00 p.m. U.S. Central Standard Time. If requesting a refund via e-mail, be sure to include the section, term, and course number.
All drop requests must occur during the first two weeks of a course. If you have recently submitted a drop request, please allow at least 24-48 hours before contacting the department to check on the status of your refund. Please allow up to two weeks to process all refunds made to your credit card. Refunds by check may take up to four weeks.
Students who need to delay their online course(s) for medical reasons may be eligible to transfer the enrollment of the course(s) to a future term. Approval for both transfer or withdrawal will only be considered if the request is accompanied by a written verification from a medical doctor on letterhead and must state that the student cannot complete the term due to illness or injury. The transfer will not be allowed if the student fails to submit medical documentation to the advising team prior to end of week 3 of the course term.
The request for a medical withdrawal or transfer must be sent in writing to the following address:
Columbia College Chicago Online Attn: Student Advising 600 S. Michigan Ave, Suite 500 Chicago, IL 60605
No refunds will be given after the drop deadlines.
Students at Columbia enjoy significant freedom of artistic expression and are encouraged to stretch their scholarly and artistic boundaries. However, Columbia prohibits all forms of academic dishonesty. When such dishonesty is discovered, the consequences to the student can be severe. Students are responsible for reading and understanding the Academic Integrity Policy as it is outlined here.
Columbia College Chicago is accredited at the graduate and undergraduate levels by The Higher Learning Commission of the North Central Association of Colleges and Schools.
Columbia is accredited as a teacher training institution by the Illinois State Board of Education.
For more information about Columbia’s accreditation, please contact:
The Higher Learning Commission of the North Central Association of Colleges and Schools 230 South LaSalle Street, Suite 7-500 Chicago, IL 60604 800.621.7440
Columbia College Chicago is an independent and unaffiliated institution of higher education.
Credit and Grades
Online continuing education courses are currently offered for either credit or noncredit.
If a student wishes to enroll in the credit option at Columbia College Chicago Online, the courses are 3-credit hours. Students will earn 1-course credit for every 15 hours of instruction over the 8-week course term. There is also the expectation that 15 hours of instruction require 90 hours of additional work over 8 weeks.
Columbia College Chicago Online is a part of Columbia College Chicago, which is accredited by the Higher Learning Commission. Students who wish to transfer Columbia College Chicago Online credits to another institution should check with that institution they wish to transfer courses into. Credits are accepted at the discretion of the receiving institution.
Courses taken with Columbia College Chicago Online do not constitute or affect acceptance into Columbia’s main campus programming. To learn more about how to apply for a degree program within Columbia College Chicago, visit the Admissions Department’s website for more information.
Credit courses cannot be applied toward a professional certificate at Columbia College Chicago Online.
Columbia College Chicago Online uses the following grading scheme for its courses, programs, and certificates:
|Letter Grade||Percent Grade||4.0 Scale|
If extenuating circumstances arise, a student may request to take an “Incomplete” only if the instructor agrees to accept and grade the assignments that are outstanding at a later date. The student and the instructor must agree upon a firm deadline, but this should be no later than three weeks after the last class session. If the work is not completed by the deadline, the instructor will submit a failing grade (F).
Noncredit Courses and Grades
Students have the option to enroll in Columbia College Chicago Online’s noncredit continuing education courses. These courses will result in a final grade of Satisfactory or Unsatisfactory.
Columbia College Chicago Online offers noncredit professional certificates. These certificates are a combination of individual noncredit courses. After completion of a Columbia College Chicago Online noncredit professional certificate, the student will be awarded a professional certificate. Students taking courses for credit cannot apply them toward a professional certificate with Columbia College Chicago Online at this time.
A student has the right to appeal academic decisions that affect his or her record at Columbia College Chicago Online as they relate to grade changes, attendance penalties, and incomplete grades. For such requests, please reach out to advising at email@example.com.
Student Complaints Policy and Procedures
Columbia College Chicago takes student complaints seriously and endeavors to resolve concerns in a timely and effective manner. Various offices on campus address student complaints regarding the integrity and quality of the College’s academic programs, the effectiveness of student services, application of college policies and procedures, student interactions with faculty and staff members, and other functions affecting the student experience. This Student Complaints Policy and Procedures (the “Policy”) establishes procedures for reporting complaints to the College.
Students should report concerns promptly. Timely reporting helps ensure a well-informed resolution and the best opportunity to improve the student’s experience at Columbia.
Harassment and Discrimination Complaints
Columbia College Chicago is committed to maintaining an environment that respects the dignity of all individuals. Accordingly, Columbia does not tolerate harassment or discrimination by its faculty, staff, or students based on age, gender, race, color, ethnicity, religion, national origin, disability, sexual orientation, or gender identity or expression. Students with complaints of harassment or discrimination should follow the procedures in the college’s Anti-Discrimination and Harassment Policy.
Procedures for Grade Grievances
Students should first contact Columbia College Chicago Online at firstname.lastname@example.org or 312-369-5646. The faculty member and chairperson of the department in which the disputed grade was awarded resolve grade grievances. Every attempt should be made to resolve the grade grievance through consultations between the student and the instructor or among the student, instructor, and the department chairperson (or subject-area coordinator when that person is charged with resolving grade grievances). In the event that these consultations fail to resolve the grievance, an appeal procedure to the dean of the school is available to students. For the procedure to go forward, written documentation is required. All documents must be dated.
The grading and evaluation policies outlined in the course syllabus will form the basis for resolution of all grade grievances.
- A grade grievance occurs when a student protests a grade awarded on the final grade roster. The grievance must be filed within three weeks of the student’s receipt of the grade.
- Every grade grievance must be submitted in writing by the student to the instructor who awarded the grade. The student must copy the department chairperson when the original grievance is submitted to the instructor.
- The instructor will respond in writing to the student and send a copy to the department chairperson.
- If the response from the instructor is not satisfactory to the student, a written petition of appeal to the department chairperson (or, in some departments, to the subject-area coordinator, designated by the chair) must be submitted.
- The chairperson or coordinator will respond to the student’s petition of appeal.
- If the decision of the chairperson or coordinator is unsatisfactory to the student, he/she/they may appeal to the dean of the appropriate school, whose decision over every substantive, procedural, or related issue shall be final and cannot be appealed.
In general, for all other types of complaints, Columbia College Chicago has a department or office resolution process designed to provide productive solutions and responses to student concerns. Please see the policy here.
Change of Address Policy
All students must have a current mailing address on file with Columbia College Chicago Online. To change your address, please visit the student portal, log in, and click on ‘My Profile’.
Important documentation is regularly sent out via mail, with documents including:
- 1098-T federal tax forms
- Letters regarding enrollment status
- Letters of completion
- Other important information
Columbia College Chicago Online is committed to providing a comprehensive educational opportunity within the context of an enlightened education. Columbia recognizes its obligation to protect the rights of artists, writers, and other makers of creative expression when providing access to copyrighted materials in the course of teaching and all other business conducted at the school. Therefore, we require our members to comply with all applicable laws concerning copyright. Those who willfully violate copyright law assume sole responsibility for their infringement.
You acknowledge and agree that the Website and any necessary software used in connection with the Website (“Software”), as well as all course materials and content provided by Columbia College Chicago Online facilitators, and/or third parties for the online courses (the “Course Content”) contain proprietary and confidential information that is protected by applicable intellectual property and other laws. You agree not to modify, rent, lease, loan, sell, distribute or create derivative works based on the Website, the Course Content, or the Software, in whole or in part.
Columbia College Chicago grants you a personal, non-transferable and non-exclusive right and license to use the object code version of the Software on a single computer; provided that you do not (and do not allow any third party to) copy, modify, create a derivative work of, reverse engineer, reverse assemble or otherwise attempt to discover any source code, sell, assign, sublicense, grant a security interest in or otherwise transfer any right in the Software. You agree not to modify the Software in any manner or form, or to use modified versions of the Software, including (without limitation) for the purpose of obtaining unauthorized access to the Website, or any portion of the Web site. You agree not to access the Website by any means other than through the interface that is provided by Columbia College Chicago for use in accessing the Web site.
For the full copyright policy please click here.
General Grievances, Issues, or Concerns
Situations sometimes arise in which particular circumstances surrounding a policy decision require special consideration, or students have a complaint about the behavior or performance of a faculty or staff member.
As a general rule, students should address their concerns about a policy decision, faculty member, or behavior/performance of a staff member directly with their academic advisor.
If the complaint remains unresolved, the student may continue to appeal to a higher level of authority, within the appropriate area, up to the vice provost of the Columbia College Chicago Online.
Code of Conduct
Columbia College Chicago Online is proud of its creative and diverse community of faculty, students, and staff who create and participate in educational opportunities in the arts, media, and communications. Columbia provides a caring environment; one in which freedom of expression is valued and civility is observed. Students are encouraged to value our community and to accept responsibility for their individual behavior as well as for the common good.
Columbia College Chicago Online’s Code of Conduct is primarily a positive guide to the creation of a community that encourages the personal and intellectual development of each person, and secondly, a list of behaviors that would interfere with the important work of the community. Each student is expected to be thoroughly familiar with the academic and general requirements and policies as stated on the Columbia College Chicago Online website.
Download a PDF of the Code of Conduct at colum.edu/codeofconduct to read it in its entirety.
Harassment and Sexual Harassment
PURPOSE OF THE POLICY
Section I. Purpose & Applicability. Columbia College Chicago (the “College” or “Columbia”) is committed to maintaining an environment that respects the dignity of its students, faculty, and staff and is free from discrimination of any kind. Title IX of the Education Amendments of 1972 and its implementing regulations (“Title IX”) prohibit discrimination on the basis of sex in education programs or activities. Sexual Harassment of students, which includes acts of Sexual Violence, is a form of sex discrimination. In compliance with Title IX, this Student Sexual Misconduct Policy and Procedures (the “Policy”) contains Grievance Procedures (defined and explained in Section XIV) that provide for prompt and equitable resolution of any allegation of Sexual Misconduct, a type of Sexual Harassment as defined below, that is (A) made against a student by another student, College employee, or third party and (B) related to or made in the context of the College’s academic, educational, extracurricular, athletic or other programs and activities. The College designed these procedures to end the Sexual Misconduct, eliminate any resulting hostile environment, remedy any other effects, and prevent the Sexual Misconduct from reoccurring. This Policy applies to all Columbia faculty, staff, students, as well as to third parties (the “Community”), regardless of sexual orientation or gender identity.
E-mail is the official method of communication regarding important deadlines, events, administrative business required for student enrollment, announcements, changes to existing courses or programs. Course-related information will be sent via the learning management system, once the class has begun. Students enrolled with Columbia College Chicago Online must check both their e-mail accounts and communication within the learning management system to ensure that they have received important course and college information. In order to receive e-mail notifications from the learning management system, he or she must configure their notification preferences and designate a preferred e-mail address.
Students who are enrolled in a course or program with Columbia College Chicago Online must be opted in to receive all email communications due to most interaction between the college and student body being conducted in this manner.
Please observe the following rules and behaviors (i.e., netiquette) while communicating online:
- Remain professional, respectful, and courteous when interacting with classmates and instructors at all times.
- Discussion posts may contain language that can be misinterpreted so be sure to give others the benefit of the doubt and keep in mind when you write your own post or responses.
- If you have a strong opinion on a topic, it is acceptable to express it as long as it is not phrased as an attack or accusation. Please be respectful and gracious with differing opinions.
- When upset, wait before posting your response. Messages posted (or emailed) in anger are often regretted.
- Be sure to proofread your work before posting; make sure it’s easy to read and can be understood by your classmates.
- Your instructor reserves the right to delete any post that is deemed inappropriate for the discussion forum, or any other type of communication within Canvas without prior notification to the student. This includes any post containing language that is profane or violates the harassment and sexual harassment policy.
Social Media Policy
Although Columbia College Chicago Online does not officially monitor our student’s online activity, violations of the Student Code of Conduct or official department policy that are brought to the department’s attention will be addressed as needed.
Student Services and Support
Disability Support Services
First, please contact Columbia College Chicago Online directly for specific details. Also, if you need course adaptations or accommodations because of a disability, please complete the forms here and send to your student advisor before or during the first week of the course so that we may assist you.
Students enrolled in Columbia College Chicago Online will have off-campus access to the main college library’s website. Instructions regarding log-information will be sent to students at the start of the course term, as well as in the course syllabus. If you have any questions, please reach out to your advisor at email@example.com.
Request a Transcript
To obtain an official copy of your transcript, please contact your academic advising by emailing firstname.lastname@example.org.
Please allow two weeks from receipt of a written request to process a transcript. Transcripts cannot be processed if you have an outstanding financial obligation to Columbia College Chicago Online.
The 1098-T form is an information form filed with the Internal Revenue Service (IRS). It reports the total amount of payments made for qualified tuition and related expenses, as well as other related information.
Your 1098-T form for the 2018 year will be ready by January 31, 2019. Visit tsc1098t.com to access and print your form.
Students who were billed for courses with Columbia College Chicago Online, may log in to the tsc1098t.com web site with the information listed below.
Site ID: 11589
Username: Columbia ID number*
Password: Last four numbers of your Social Security Number (Enter 0000 if you do not have a Social Security Number)
For technical support, please call TSC1098-T Web Services at 888-220-2540. They can also help with the following questions:
- What is a 1098-T?
- What is a qualified expense?
- What is a non-qualified expense?
- What do the boxes mean on my 1098-T?
- I received a 1098-T. Does that mean I qualify for a tax credit?
- How do I retrieve my 1098-T form from the TSC website?
TCS cannot provide students with any specific tax advice or speak to any disputes on the transactions reported on the form. *If you need assistance finding your Columbia ID number, please contact email@example.com or 312-369-5646.
You can also contact the IRS at 800-829-1040.
Please note that your 1098-T will not be mailed to you. You are not required to attach the 1098-T to your tax return.
Who should students contact at Columbia if they have questions about the data on the 1098-T form?
Student billed for courses in the Columbia Online system should contact the Columbia Online Office at 312-369-5646 or email at firstname.lastname@example.org
Please note: campus students billed for courses in the OASIS/Jenzabar system should contact the Student Financial Services Office at 312-369-7140 or email at email@example.com
How can students receive an updated 1098-T form if the SSN/ITIN is missing?
The SSN/ITIN is missing because the student did not provide that information to Columbia prior to the posting of the form. The student must contact firstname.lastname@example.org or 312-369-5646 for information on how to submit the Student Identity Verification Form with their SSN or ITIN to the college. The IRS will not allow a student to claim the tax benefits if their SSN or ITIN is not included on their 1098-T form. When the SSN/ITIN is updated with Columbia Online, the 1098-T form will be corrected.
Columbia College Chicago Online complies with all local, state, and federal laws and regulations concerning civil rights. Admission and practices of the College are free of any discrimination based on age, race, color, creed, sex, religion, handicap, disability, sexual orientation, gender identity or expression, and national or ethnic origin.
Family Educational Rights and Privacy Act Annual Notice to Students (FERPA)
Columbia College Chicago Online complies with the Family Educational Rights and Privacy Act of 1974 (FERPA or the Act).
Students may inspect and review their education records by submitting a written request to their advisor at email@example.com.
It is Columbia College Chicago Online’s policy that no personally identifiable information from education records will be released without prior written consent of the student, except for that information designated in this policy as directory information and such personally identifiable information that may be disclosed under the circumstances allowed under the Act and regulations passed pursuant to the Act. The institution discloses education records without a student’s prior consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by Columbia in an administrative, supervisory, academic, research or support staff position; a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official may also include a volunteer or contractor outside of Columbia who performs an institutional service or function for which the College would otherwise use its own employees and who is under the direct control of the College with respect to the use and maintenance of personally identifiable information from education records. The following personnel, without limitation, are granted access to education records without prior written consent of the student as a matter of routine and for legitimate educational purposes: the Registrar, the General Counsel’s Office, the student services directors, and Student Financial Services, Information Technology, College advisors, the President of the College, the Provost, the Vice President for Student Success, the deans, and the chairpersons of the academic departments, and any of their agents. Student educational records are made available to the above designated persons in furtherance of the legitimate educational purposes of record maintenance, evaluation and advising, financial aid evaluation, review for disciplinary and academic action, and billing.
As required by the Act and associated regulations, Columbia College Chicago Online maintains a record of written requests for personally identifiable information whether or not such requests are granted. Each student has the right to inspect and review the record of written requests for disclosures of personally identifiable information that is maintained in his or her permanent record.
Columbia College Chicago Online designates the following information as directory information: the student’s name; information on whether or not a student is registered in the college during the term in which the information is requested; and awards received.
A student has the right to request amendment of his or her education records to ensure that the education record information is not inaccurate, misleading, or in violation of the student’s rights. The procedure to seek amendment of a student’s education records is as follows:
A written request must be submitted to the department stating the reason a student seeks to amend his or her education record and attaching any supporting documentation to the request.
Each student has the right to file a complaint with the United States Department of Education concerning alleged failures by Columbia to comply with the requirements of the Act and the regulations passed pursuant thereto. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington D.C. 20202.